Square One Standard Employee Terms

Second Edition

At Will

Your offer is for “at will” employment. The company can let you go at any time, for any reason, without advance warning. By the same token, you can leave the company at any time, for any reason, by notifying the company in writing.

Notice

You and the company acknowledge that giving two weeks‘ notice before letting someone go or leaving a company is broadly considered common courtesy. However, legal terms between companies and employees rarely if ever make two week’s notice a legal obligation, and these terms don’t, either.

Eligibility

You must give your hiring contact documents to prove that you have the right to work in the United States, such as ID and a social security card, a passport, or a green card, within three days of starting work. This requirement applies to United States citizens and others alike.

Conflicts

By accepting your offer, you guarantee that you aren’t under any contract or other legal obligation that will significantly limit your ability to do your job.

Commitment

If your offer is for full-time employment, you agree to devote full working time to the company.

Confidentiality and Intellectual Property

You agree to the Square One Standard Confidentiality and Intellectual Property Terms, Second Edition (https://squareoneforms.com/confidentiality-ip/2e).

Policies

During your work for the company, you agree to abide by company policies, handbooks, and other rules that apply to employees in positions similar to yours.

Hours

  1. If your offer includes a salary, you will work during the company’s regular business hours at your work location. If you count as an “exempt employee” under the law, you will also work any other hours needed to complete your assignments.

  2. If your offer includes an hourly rate of pay, you will work the hours assigned to you by your supervisor. Your supervisor may change your hours over time.

Pay

The pay on your offer letter will be your initial rate of pay. The company may adjust your pay from time to time according to its compensation policies.

Payroll

The company will pay you on its normal payroll schedule.

Tax

The pay and other compensation the company offers you may be subject to withholding, payroll taxes, and other deductions required by law. The company encourages you to discuss tax strategies with a tax accountant or tax lawyer. However, the company doesn’t promise to design or pay your compensation in ways that minimize your tax.

Equity

If your offer letter includes equity compensation like stock, options, or appreciation rights, you will only get that compensation if the company’s board of directors or other governing body approves. You will also have to agree to separate terms for that compensation with the company.

Benefits

You will be eligible to participate in company benefits programs for employees in positions similar to yours.

Vacation

You will be eligible for paid vacation under the company’s vacation policy.

Governing Law

The law of the state of the work location on your offer letter will govern all rights and duties under these terms.

Changes

You and the company will change the terms of your employment, if ever, only by writing the changes down and cosigning them.

All Terms

These terms, the offer letter referencing them, and the terms included in Confidentiality and Intellectual Property set out all the terms for your offer of employment by the company. They replace any other terms about your employment you may have seen or discussed before, in writing or in conversation.